Frequently Asked Questions

How do I book and confirm a camp, excursion or incursion?  Select the program you’d like your students to undertake, taking note of the price and maximum student numbers for that particular program. Check the Booking Calendar for available dates and contact us to make your booking. A follow up email will be sent to your school with all relevant information.

Does Brewongle EEC provide a risk assessment?  Risk assessments are available for all Brewongle programs. These can be downloaded from our website (found in student learning under the information on specific programs). These are guides to assist schools in completing their own risk assessments.

What information does Brewongle EEC send to the school once an excursion is booked?  After your booking has been confirmed, Brewongle EEC will email you an information package which includes a program for the day/camp, general information, risk and site information, bus access map, syllabus links, any worksheets that may be used, resources that Brewongle EEC will supply and resources that the school needs to bring.

What about the buses?  Please contact bus companies directly to organise your own charter. Buses are to be directed to the Sackville North School of Arts Hall (730 Sackville Ferry Road) to drop off and pick up students. Buses CANNOT access Brewongle EEC via Chapel Hill Road and should not attempt to drive on this road. Details can be found on this BEEC Map and also on the Google Map on the Contact Us page.

Who can book an excursion with Brewongle EEC?  The centre is operated by the NSW Department of Education to support DoE schools. The centre does accept bookings from non-DoE schools at a slightly higher cost.

How much do Brewongle EEC programs cost?  Prices are listed under the details for each program. Maximum numbers apply for each day and there is a minimum cost for small numbers. Please contact us directly to discuss this.

How many students can I bring?  Maximum student numbers are listed under the details for each program. Our programs are designed to accomodate whole year or stage groups and we can usually cater for large numbers.

What about incursions?  Prices and student numbers for incursions are listed under the details for the specific incursion. Generally, one Brewongle teacher can see 3 classes in a day for an incursion program and we may be able to allocate 2-3 teachers to an incursion in a day. This may vary according to the program and staff availability.

How many students can I bring on camp?  We have 4 cabins for students to “glamp” in on camp, accomodating a total of 48 students. A further 8 students can be accommodated in tents if required.

What should teachers and helpers wear?  All adults must wear clothes suitable for bushwalking, including enclosed shoes. Failure to wear enclosed shoes will limit adult participation in some activities, particularly bushwalking. Heels and platforms are not suitable onsite.

What should students wear?  We recommend K-6 students wear their sports uniform. Normal school uniforms are not suitable for the bush. Years 7-12 students should wear appropriate clothing for fieldwork, sports uniform is a good option. Hats and closed shoes are essential. Failure to wear closed shoes will limit student participation in some activities, particularly bushwalking.

What about kayaking?  All teachers and students must wear enclosed shoes for kayaking (old sneakers or water booties are ideal), as well as hats and shirts to cover shoulders. There is a short bush walk to the kayaking site so appropriate clothing for bushwalking is also essential.

What should students bring for day excursions?  Students need to bring their own food (low litter), drinks, sunblock, hats and wet weather gear carried in a small backpack or bag. Plastic bags are not suitable. Umbrellas are not suitable. Only essential items should be brought. Students MUST EAT BREAKFAST on the day of the excursion. All students need to bring a water bottle. In summer months, students should bring two bottles of water, one of them frozen.

What should students bring on camp?  A list of what to bring on camp at Brewongle can be downloaded here. Please note, not all camp programs include kayaking.

Do we need to bring clipboards for students?  Brewongle has approximately 120 clipboards for student use.

What happens if a student feels sick?  If a student is feeling unwell before the excursion DO NOT BRING THEM.  The bus ride and physical activities like bush walking will not improve the child’s condition and will likely result in their condition deteriorating. Brewongle is a long way for a parent to have to drive to pick up a sick child.

What if the weather is wet on the day of the excursion?  The excursion is likely to to ahead if the forecast is light, however if the forecast is for heavy rain, it is likely to be postponed. Please phone or email the centre the day before the excursion to discuss the likelihood of the excursion going ahead. Mobile contact numbers are on the day program. If the excursion does go ahead, students will need wet weather jackets, umbrellas are not suitable. Brewongle does have a limited number of raincoats if required unexpectedly. While we will endeavour to find a suitable replacement date we cannot guarantee a replacement date will be available.

What if extreme heat, wind or fire danger are predicted on the day of the excursion?  The excursion is likely to be postponed. Please contact the centre as early as possible to discuss the likelihood of the excursion going ahead. Due to the location of Brewongle, we take bushfire risk very seriously and will avoid having students onsite if the bushfire risk is high. While we will endeavour to find a suitable replacement date we cannot guarantee a replacement date will be available.

What happens if the weather conditions change during the excursion?  Student safety is paramount. If the temperature rises above 35 degrees, activities will be modified to reduce physical exertion. Students will be required to reduce physical play at meal breaks. Alternative indoor activities will be provided in wet or other extreme weather.

What happens if I need to cancel?  Cancellations will less than 30 days notice will incur a $200 cancellation fee unless another booking is made at the time of cancellation. This does not apply to cancellations due to weather or fire danger.

What happens if our student numbers change?  Student numbers must be confirmed ONE WEEK PRIOR to the excursion date to ensure staffing requirements are met. Failure to confirm numbers will mean the school will be billed for the maximum number of students.

Are there worksheets for me to print?  Many of our programs have student worksheets, which the school will need to print and bring for student use on the day of your excursion. These worksheets will be emailed to the school, but are also available to download from our website under the information for the booked program.

Is there anything we need to do in class before our excursion?  Most of our programs include pre-excursion tasks for students to complete prior to their excursion. These activities will ensure students gain the most from their excursion. Please refer to our website under the information on the program you’ve booked. Most programs have an ‘Excursion webpage’, where you will find the student worksheet and relevant supporting resources and activities for students.

What about First Aid?  ALL Brewongle teachers have current first aid training and the centre is equipped with First Aid Kits, Epipens, Ventolin inhalers and a Defibrillator. However, schools are required to bring their own First Aid Kits and to nominate their own First Aid Officer for the excursion.

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